Now Hiring: Museum Assistant

To apply, please send a copy of your resume to


Job Description

Position: Museum Assistant

Location: 5055 Hope Road. Vale, NC 28168 

Compensation: $30,000 with benefits (Healthcare coverage and simple IRA retirement with a company match of up to 3%)

Work Schedule: Monday to Friday, 8:45 a.m. - 5:00 p.m. Some travel and overnights associated with events, training, or seminars may be required. 


About Hart Square Foundation
Hart Square Village is the nation’s largest collection of historic log cabins in the United States. These pioneer structures range from 1760 to 1880 and are furnished authentically with early American antiques. The Hart family donated the collection, contents, and land recently, with the Foundation just completing a 3.5 million dollar capital campaign to build a 16,000 square foot education center for teaching traditional American crafts and trades, curating historic programming, and more. 

Diversity Statement
We strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize that the history we preserve is diverse and strive to celebrate that in the workplace.

Hart Square Foundation preserves the log structures, trades, and culture housed at Hart Square Village. Through preservation and sharing, the foundation inspires the ingenuity, resourcefulness, and resilience of our pioneer ancestors.

General Function
Oversee the administrative processes of Hart Square Foundation, including organizational and clerical support tasks and managing venue rentals.

Essential Duties

  • Customer Service

    • Welcome guests and screen access to the main office

    • Serve as point of contact for members who are onsite

    • Answer phone calls and monitor voicemail/text messages on the office line

    • Respond to customer service emails and web form inquiries, forwarding inquiries to the appropriate staff member

    • Operate a small gift shop at the check-in table

  • Office Management

    • Open and the Education Center daily

    • Manage the office calendar

    • Oversee building cleanliness and schedule janitorial service

    • Maintain an inventory and order office and janitorial supplies

    • Maintain files and cleanliness of databases (Google Drive, Altru, Asana)

    • Maintain inventory of gift shop merchandise

    • Ship all online gift shop orders

  • Development Assistance

    • Manage updates to constituent database and constant contact mailing list

    • Manage gift acknowledgment process to include gift entry and producing donor and membership letters

    • Print and mail membership cards and membership renewal correspondence

    • Produce reports as requested by Development Director  

    • Assist with special events, prospect research, and monitoring local news outlets

  • Venue Rental

    • Respond to venue rental inquiries

    • Issue contracts, collect deposits/final payments, and schedule venue meetings.

    • Meet with clients to determine layouts, vendors, set up/rehearsal times, and to establish appropriate expectations.

    • Schedule venue staff for all private events

    • Schedule linen cleaning, venue cleaning, and venue set-up

    • Maintain inventory of venue supplies

  • All other duties as assigned



  • Minimum three years of experience in a related field

  • High school diploma

  • Commitment to the mission and values of the organization

  • Experience working with the public

  • Must have a valid driver’s license

  • Must be able to lift 50 pounds